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Power Tips - Practical Time Management Tips - Weekly Report
October 03, 2017
Dear

Thank you for subscribing to my self help & inspirational motivation ezine!

how to do it yourself INDEX:
Inspiring Power Quotes
Weekly Report: "Practical Time Management Tips"
Sponsored Resources
Get Motivated!
Healthy Power Tip
Your Free PLR Article: "Benefits of Motivation"
Editor’s Notes from Helene
Have a Laugh!
Daily Self Reflection

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Inspiring Power Quotes For This Week:

10/3
"Success is a process, a quality of mind and way of being, an outgoing affirmation of life."
- Alex Noble

10/4
"Only those who will risk going too far can possibly find out how far they can go."
- T.S. Eliot

10/5
"A man can succeed at almost anything for which he has unlimited enthusiasm."
- Charles Schwab

10/6
"The five essential entrepreneurial skills for success: Concentration, Discrimination, Organization, Innovation and Communication."
- Michael Gerber

10/7
"One sound idea is all that you need to achieve success."
- Napoleon Hill

10/8 "We can do anything we want to do if we stick to it long enough."
- Helen Keller

10/9
"Success seems to be largely a matter of hanging on after others have let go."
- William Feather

What's New?

I'm having the absolute best time ever at the moment, creating a series of personal journals and diaries soon to be published in paperback on CreateSpace, and sold also in Amazon and other online bookstores. The creative juices are flowing and I'm having fun.

But of course, there always has to be a snag, and for me its the balance between doing these new work related things I enjoy, and doing personal/family things that other people enjoy.

I'm trying to keep dad amused with regular day trips during the week, but I wish I could spend more time at home focusing on my new livelihood hobby. So, time management and prioritizing is on my agenda again - I hope that you get some useful tools from the very timely self help report this week!

O.K. Lets begin with this weeks Power Tips report for you... ENJOY!

Report:
"Practical Time Management Tips"


Regardless of how much we’d all like to have extra hours in our day to get things done, we’re limited by what we have to work with.

Instead of wishing for more time, there are ways to make the most of the hours available by practicing time management tips.

The majority of hard working people want to practice good time management and they start out well with this, but they forget to figure in the one biggest thing that sabotages time.

In this report I'll feature the top 25 tips for managing your time better (listed in their relevant time consuming categories) that you can put to use right away, so don't waste any more time, get reading!

Time Management for Interruptions

Interruptions are one of the biggest time thieves in your life. You may not have actually tallied how many minutes or hours have been stolen from your day by other people or situations barging into your day.

Here are some tips to help you eliminate or better deal with them:

1. Build time into every aspect of your day for those interruptions that we all experience.

You will never have a single day that’s not interrupted by something unexpected. This is usually what throws people off course. It can break your concentration, making it harder for you to get the flow back.

If you’re at work and someone pops in for “just a minute,” you’ll notice that it always turns into a lot longer. Before you know it, half an hour to an hour will have passed and you can’t get that time back.

You want to allocate time for these interruptions by looking at your day and figuring out how much time you have to give these. For example, when someone walks into your office, you can say, “I’m working on a project so I can only spare five minutes.”

At the end of five minutes, if the other person is still there, you say, “I’m sorry, but my time is up and I have to get back to this.” If you respect your time, others will, too.

2. Plan your day the night before.

This gives you a go-to launching place. You know what you have to start on first. It helps you to manage time if you have a map to follow - even if it’s simply a list of what you must accomplish that day.

3. Plan your phone conversations.

This is a huge time waster. But if you plan your conversations before you make the call, this helps you stay in control of how long the conversation lasts. If someone calls you and you need to get off the phone, you just say that you have to go.

Most people don’t want to risk sounding rude, so they’ll remain on phone conversations that are taking up a lot of their time. If that sounds like you, there are several easy ways to end a phone conversation.

You can say that you’re in a time crunch and have to go or that you need to take care of something. Usually, that will cause the other person to say goodbye and end the call.

It’s okay to tell someone you can’t talk at the moment and will have to get back to them. The second you start being someone else’s sounding board for all of their problems, on an endless loop is when you get taken advantage of constantly.

4. Don’t let technology interruptions disrupt your time management.

When someone isn’t dropping by your office or home, they’re reaching out to you through technology like email or on social media.

These can quickly take up hour after hour of your day because it’s easy to get sucked into playing a game while you’re handling something business or personal related online.

If being on social media is a must for you, let it be a scheduled interruption. For example, you just write it on your planner that at lunch, you’ve scheduled ten minutes to be on social media.

Stick to that time just as if it were an appointment. If you have to, use an alarm on your smart phone or set an egg timer so that you’re made aware of the end time of this distraction.

5. Separate the interruptions between what must be dealt with and what doesn’t have to be dealt with at that time.

You don’t have to make someone else’s urgency your priority and you’ll see this a lot when it comes to work things. Someone didn’t get what they needed or didn’t accomplish what they needed and all of a sudden, they want to drop it in your lap.

Or, they want you to stop everything you’re doing to help them get out of a jam. There’s something to be said for good teamwork, but if this is a recurring situation, it’s time to put the brakes on bailing others out.

Prioritizing Your Time

There are billions of people and billions of things that have to get done each day. But there’s only one you and you can’t do it all. So you have to prioritize what gets done and what gets moved to another day or delegated to others.

6. Look at your day’s to-do list and begin your day by starting with the most important item on your list.

There’s a psychological reason you want to do it this way. When you do the important tasks first and finish them, it gives you a feel-good release of hormones and it makes you feel more energized and more like tackling other items on your list.

Plus, you get to see that you’re making progress. If you start with the easiest task or the fastest task and put off the most important task, there’s a chance you may not get to it by the time the day ends – and then anxiety sets in.

7. Refuse opportunities that will take up too much of your time.

You can’t be involved in every activity and you can’t attend every single meeting that you’d like to. You’ll end up overworked and frazzled.

If you work from home and there are several webinars you’d like to attend, but you’re already struggling with time management, there’s a way to decide which ones to choose.

You look at the ones that will give you the most benefit both personally and professionally. Sometimes there might be something you’re interested in, but it’s not conducive to a good time management schedule. That means you have to pass.

8. Get your rest.

If you push yourself to go beyond what you should do by cutting back on sleep, this will eventually catch up to you. When you lose sleep, it can cause you to lose focus.

This means you’ll start doing sloppy work and you’ll find yourself having to redo work – or you’re sluggish to begin with.

Not only that, but when you start giving up your needed rest, it weakens your immune system and you’ll be more susceptible to catching whatever virus is going around.

You’ll end up losing time rather than being a good manager of it. You might want to stay up later and wake up earlier to get more done, but being well rested means you become far more productive – and quality improves, too.

9. Take care of yourself in other ways, too.

Make sure that you get the exercise that you need because exercise is something that actually helps you with time management. It keeps your energy levels high.

Plus, taking a break from personal and work responsibilities gives your mind a chance to be refreshed and come back to the task with a fresh outlook. Increased focus helps with productivity and saves you time in the long run.

10. Take time off.

There can be a tendency to work full speed ahead, whatever it takes, to get all of the things done that you need to get done. Many people give up time with friends and family to try to gain more time.

They bring work home on weekends or they work on a to-do list all weekend around the house in an effort to get things done. Some people haven’t had a vacation in years - not because they can’t afford it - but because they don’t feel like they have the time.

But if you take time off, away from everything you need to do, you end up getting more done because your body as well as your mind needs time where it has absolutely nothing it “must” focus on.

Let Go of Perfectionism

When someone is a perfectionist, the job has to be done perfectly. These types of high achievers can experience more stress than someone who is not a perfectionist. When it comes to time management, perfectionism will work against you.

11. Know that it’s okay not to do it all.

Forget about multi-tasking. Multi-tasking is synonymous with doing several jobs poorly all at once - and that’s very frustrating to someone with perfectionist tendencies.

You don’t have to accomplish everything in one day. Instead, concentrate on what’s right in front of you that has to be done first. Get that finished and then move on with the next item.

12. Give everything you need to do a time limit.

Whether you’re a perfectionist or not, this is a good rule of thumb for anyone looking for better time management. Open-ended tasks have a tendency to pile up because there’s no finish line.

So when you look at the whole picture of what has to be accomplished with the time you have, it can feel overwhelming. It’s better to break the things you have to do down.

For example, if you have a project that has to be completed by a certain deadline, you need to divide that project up by how long it will take to get the work done.

If the project will take 40 hours to complete and you have two weeks to get it done, you know you have to work on it 20 hours per week or 5 hours per day. And take into account interruptions and other obstacles that will get in the way.

13. Don’t schedule anything back to back.

You have to have some time - even if it’s just a few minutes - where your mind can relax and get away. Mental exhaustion is often more draining than physical exhaustion.

Like your body, your brain can’t go full speed ahead on something without needing a time out every so often. In between your to do list tasks, break and do something enjoyable – or do nothing at all.

14. Divide all of your tasks up in your personal and professional life by hours, days, months, seasons or year.

For example, if you know that every fall the gutters on your home have to be cleaned from the leaves that fell, you’ll want to put some time for that task on your schedule.

If you know that every year, there’s a Christmas party at work and you’ll need to bring something as well as show up, put that on your calendar, too.

If you own a business that has seasonal items, you’ll want to schedule to take care of releasing those products, press releases or email newsletters ahead of time. You don’t want to wait until December to talk about December projects.

15. Look over your to-do list - you should have one for both home and office - and cut it down.

Most people end up with poor time management because their to-do list has too many items on it. That’s because we all like to achieve things and even the possibility of achieving things makes us feel good.

But people often set up tasks that they can’t accomplish because there’s not enough time. It’s like setting yourself up for failure.

Whittle the list down and if there’s time left over, you’ll feel a bonus that you got something “extra” done rather than failed to complete something imperative.



Report continued below...

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Learn the most essential life skills in my self help books available here: Workplace Solutions Professional Development series


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"Practical Time Management Tips" Report continued...

Get Organized for Better Time Management

Everyone has areas of life where there’s a lack of organization. Whether it’s at home or the office, we misplace things and we can’t find things when we need them because we’re not organized.

But getting organized is a big help with time management. Declutter your home and office before you attempt to tackle staying organized and managing your time better.

16. Forget the elaborate systems.

Any system you use for organizing your life that takes a lot of time to keep up with is actually a waste of time. An organizational system should enhance your life, not detract from it.

You can use simple means such as an expandable folder to keep track of bills that need to be paid or projects that need to be completed. You can use a filing cabinet with hanging folders.

Don’t over complicate your organization system. Invest in simple solutions and watch how it transforms the way you manage your time and act in a more productive manner.

17. Don’t procrastinate.

The desire to procrastinate is a big problem for a lot of people in all walks of life. We don’t like to do the things we don’t like to do. It’s as simple as that. No one wants to do the hard jobs that seem boring.

We don’t want to do the job that’s going to take us five hours to complete when the sun is shining and we’d rather kick back and go to the beach or spend time with friends.

When you get the most difficult tasks over with, they’re done and you have that sense of satisfaction that it’s now behind you. One of the biggest time management problems is with paperwork.

If you haven’t switched to electronic file keeping, then it can be easy to get overwhelmed and disorganized just by the volume of documents. Since you don’t want certain sensitive information stored online, you’ll want to keep that at home.

When you get important paperwork, take care of it immediately. Put it where it needs to go.

If there’s something that requires you to make a phone call before you can put that paperwork away, put the paper in your desk inbox and make a note in your planner to schedule a time to make that call.

18. Group similar items together at home in order to save time.

For example, when it comes to better home time management, if you have to run errands, group all of the errands that are within the same area together. Try to work it out so that you only have to deal with one errand day a month.

Do the banking, post office needs and any medication pickups on the same day. Driving can be a big leak in your time management success - and since you need to pay attention to driving, you can’t do much else except maybe listen to a podcast or something else you need to listen to.

19. Do the same at the office.

You can do the same when it comes to work tasks. Things that have to be done every week can be grouped by days and according to difficulty and length of tasks.

If you know that you need to drop something off at someone’s office and you have a meeting, you can drop the item off while you head to the meeting. This also helps prevent time wasted chatting when you have to be somewhere.

20. Have a calendar for both home and office.

Keep it where you can see it every day. You can put it on the wall or on your desk. The ones with the large blocks that enable you to write appointments in them work best.

This way, you can see your day at a glance and your week and month as well. These larger calendars often work better for time management than the smaller ones you can keep tucked away.

Finding Opportunities to Improve Time Management

You can manage time better by finding lost time. Lost time is that which you didn’t even realize you were wasting in the first place.

It’s almost like keeping change in a piggy bank and one day you realize it’s totaled over $100!

21. Don’t waste the time that most people do.

There are ways to find time that’s often overlooked because people tend to think of time management as being large blocks of time available. But you can do a lot with just ten or fifteen minutes.

Don’t waste the time you have while waiting in a doctor’s office or while exercising. If you like to use a treadmill, you can get one that has a desk so that you can take care of something that has to be dealt with.

22. Realize that not everything that seems important is.

It only seems that way. Look at your life and stop doing the things that aren’t important that drain your time. If something isn’t a matter of you being happy and succeeding personally or professionally, then it’s not important.

23. Run ahead, not behind.

When you get behind schedule, it can make you feel a lot of pressure and it adds stress to your life. Try to get things done ahead of time because this gives you a buffer in time management.

24. Delegating is a great way to help with time management.

Most people like to do things themselves because they know then that the job is done correctly. But if you do the things that others can do, it’s draining your time.

For example, some time drains are things like mowing the grass or cleaning the house, scheduling meetings, handling social media updates.

What you can do is to look at how much it costs you do the tasks that you do. If someone else can do them, then you’re not only losing time - you’re losing money.

If you earn $200 per hour, then an hour of mowing the grass costs you $200. But if you pay someone $50 to mow the grass, then you saved an hour and $150 because you gained time.

25. Deal with emails the right way.

Handling email causes more people to get off track than any other online task beside social media and online games.

Manage your time wisely with email by setting aside a specific time to deal with email and setting a time limit on how long you’ll take responding to the messages.

If they’re not important, don’t save them to look at later because they’ll only pile up in your inbox. If your life allows you to, hire an assistant or virtual assistant to deal with handling your email.

And you can also unsubscribe from that gazillion guru email lists you have found yourself to be on.

Only stay subscribed to lists that delivers to you useful information you can use and benefit from (like this Power Tips!), because if all they are doing is selling you their 'stuff' day after day, you are not getting any personal benefit or value from reading their 'junk mail'!

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I hope you enjoyed this self help report and will put the information to good use!

You can learn more about how to manage time with the top suggestions in my online guide!

And remember I have a great value book and audio book self help training manual to help you learn the best possible methods you can apply to improve time management in your life and career. Perfect for really busy people!

And please do let me know what your most desired topics are, and I'll try my best to publish exactly what you are looking for

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Get Motivated!

Here's a Free Motivational Social Media Graphic For You To Enjoy and Share!

All you need to do is to right click on the image and select "Save image As" to download it to your computer.

Feel free to download and share the social media image below with your friends and family - ENJOY!

Healthy Power Tip:

Healthy Living Tips to Improve Your Body and Mind

Even if you look and feel great, there are always steps you can take, every day, to improve your body and mind. It takes constant work to improve your life, even when you have achieved what you believe is your personal best.

So with that said, we all can use some healthy living tips to ensure that we are the best we can be every day.

It doesn't matter if you are in perfect shape – or you have created your own unique "shape" over the years – there are always simple strategies that will continue to improve how you look, feel and think.

After all, without constantly improving your body and mind, you won't be able to reach greater heights and experience new things.

The most essential mental and physical health tip is to enjoy quality sleep. Getting enough sleep will boost your health and productivity, and it will rejuvenate your body and mind.

Some people may believe that sleep is overrated, but study after study has shown that those who get at least eight hours of sleep look and feel better than those who don't. It can be tempting to skimp on the number of hours of sleep you get, but it isn't worth it.

Skipping sleep takes a toll on your brain's ability to function, your appearance, and on your overall long-term health. So do yourself a favor and skip the late night talk shows and midnight snacks tonight!

There's another easier-said-than-done tip that I'm sure you've heard many times before. Any guesses? Exercise, of course!

Whether you are trying to lose weight or you're at your target weight, it can be tempting to skip exercise. No matter how you slice it, it's not going to do you any good.

Not only does exercise help you look good, but it also helps you feel good. Exercise releases endorphins that make you feel good from top to bottom and stress literally drips off you!

It can be difficult to incorporate these healthy living tips into your life, but there is one tool that ties everything together: the power of positive self-talk.

You can use positive affirmations to help remind you of your healthy living goals. Affirmations are short statements that encourage you to sharpen your mind and body while conquering your goals and improving on your weaknesses

Affirmations can help you focus on creating and maintaining the healthy body and mind you desire because it gives you the motivation you need to focus on your most important asset – you!

Some examples of affirmations include, "It is okay for me to take care of myself first," or, "I am healthy and deserve the benefits of a healthy lifestyle."

You can use these simple positive statements throughout the day to stay motivated and focused. After all, we all need some motivation from time to time.

When you implement these strategies in your life, you'll begin to realize just how easy it can be to lead a healthy lifestyle, especially once you have gained the right set of tools in your self-improvement toolbox!

Your Free PLR article:
"Benefits of Motivation"

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You can grab the latest version here at any time (right click to download): Strategic Services PLR content Catalogue

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Want to know who I buy PLR content from to use on my sites when I don't have content of my own already? Well, I have a few great ghostwriters I buy from, but my favourite PLR store is Tiffany Lambert's PLR-MiniMart.

If you can't find the subject content you need on my PLR store, do check it out!

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"Benefits of Motivation"

Zig Ziglar once said, "People tell me motivation doesn't last. Neither does bathing, that's why we do it daily." It's true, you don't get motivated once and it stays with you forever.

Motivation can be like a roller coaster, it has its ups and downs. It can even take work sometimes. But, when you think about the benefits that being motivated gives you, it's easy to keep it up.

Here's just a few things you can get from staying motivated:

Improves Self Esteem
When you stay motivated, you have better self esteem. Low self esteem often stems from feeling of depression or simply having the blahs. If you find things that motivated you and keeps you in a good mood, your self esteem improves as well.

You can also increase your self esteem through motivating others. As an added bonus, the more you motivate others, the better your own motivation is. It's a win/win situation.

Increases Productivity
Motivated people tend to get more work done than people who aren't motivated. It's not that they are enjoying the work, per se, but they feel better about doing the work, staying busy, reaching goals and getting things done. They have more drive.

It can stem from being able to help others or for the money they can make with being productive. The fact is, when you're motivated you don't mind doing mundane tasks so much. You feel good about getting things done. Some people even feel challenged and that motivates them even more.

Increases Energy
Increased energy is often a by-product of motivation. If you're motivated and want to make improvements in your life, it's likely you'll want to improve your physical health. Getting more active will increase your energy.

But, even if you aren't looking to increase your physical well-being, motivated people often have more energy because they are more excited about life. This helps increase their energy. More energy also increases productivity.

Enriches Others
People who keep themselves motivated are often led to wanting to motivate others and helping others succeed, set goals and reach their dreams.

They enrich the lives of others through support and inspiration. They have a deep seeded drive that becomes a part of who they are. This leads them to wanting to help others more and more.

Improvement in All Areas of Life
Believe it or not, motivation can lead to improvements in all areas of your life. When you're motivated, you want to be a better person, have better relationships, and a better life.

You will put in more effort and strive for those things. Motivated people work on personal development, creating a better world around them and generally make improvements in all areas of their lives.

As you can see, keeping yourself motivated is about more than keeping an upbeat mood. It's about making changes from the inside-out so you can also share those improvements with others and enrich the lives of those around you. It's about getting things done and making progress in all areas of your life.

End of free PLR article

You will find a good selection of pre-written Private Label License use content available in the PLR store for this niche.

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Editor’s Note by Helene Malmsio

"I don't feel old. I don't feel anything till noon. That's when it's time for my nap."
- Bob Hope

Maybe I'm getting old... I'm beginning to relate to this joke *smile*, especially when my body is run down and I haven't made time for proper self-nurturing.

Crafting a life that you love requires enough of all the good stuff mixed with the rest of life's stuff... in at least some equal balance, or life starts to feel unfair.

I've learned in the past 40 years that one of the most unfair aspects of dealing with Chronic Fatigue Syndrome is that not only do you struggle to find the energy and motivation to do the things you must do, you also struggle to find the energy to do the FUN THINGS that once were so easy to do but now are a struggle to even think about doing.

Which is why its all the more important to find that energy to DO fun stuff. Find the time, find the focus. Realize just how important it is, to make your life happy.

So, time management is a key life skill to make sure you are covering all your bases, along with the self discipline of using motivational tools to stop your procrastination. I think my next Power Tips report will be about tips for how to get motivated!

I'm planning on using some of my new Journals that I'm creating to help me with regular action prompts and an increased focus on things to make time for that make me happy and energized... I'll let you know how I go!

I'll end today with this note:

"Worry is like a rocking chair - it gives you something to do, but it doesn't get you anywhere."
- Dorothy Galyean

So how am I doing? Power Tips is here to help you learn and apply new self growth strategies. Are you getting benefit from these self growth reports? Most importantly: Will you USE what you are learning?

If you are, how about you tell your friends about "Power Tips" and share it around with your pals!

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May you always have Love to Share, Health to Spare, and Friends that Care!

Have a Laugh!

TIME GETS BETTER WITH AGE

Read it through to the end, it gets better as you go!

I've learned that I like my teacher because she cries when we sings "Silent Night".
Age 5

I've learned that our dog doesn't want to eat my broccoli either.
Age 7

I've learned that when I wave to people in the country, they stop what they are doing and wave back.
Age 9

I've learned that just when I get my room the way I like it, Mom makes me clean it up again.
Age 12

I've learned that if you want to cheer yourself up, you should try cheering someone else up.
Age 14

I've learned that although it's hard to admit it, I'm secretly glad my parents are strict with me.
Age 15

I've learned that silent company is often more healing than words of advice.
Age 24

I've learned that brushing my child's hair is one of life's great pleasures.
Age 26

I've learned that wherever I go, the world's worst drivers have followed me there.
Age 29

I've learned that if someone says something unkind about me, I must live so that no one will believe it.
Age 30

I've learned that there are people who love you dearly but just don't know how to show it.
Age 42

I've learned that you can make some one's day by simply sending them a little note.
Age 44

I've learned that the greater a person's sense of guilt, the greater his or her need to cast blame on others.
Age 46

I've learned that children and grandparents are natural allies.
Age 47

I've learned that no matter what happens, or how bad it seems today, life does go on, and it will be better tomorrow.
Age 48

I've learned that singing "Amazing Grace" can lift my spirits for hours.
Age 49

I've learned that motel mattresses are better on the side away from the phone.
Age 50

I've learned that you can tell a lot about a man by the way he handles these three things: a rainy day, lost luggage, and tangled Christmas tree lights.
Age 51

I've learned that keeping a vegetable garden is worth a medicine cabinet full of pills.
Age 52

I've learned that regardless of your relationship with your parents, you miss them terribly after they die.
Age 53

I've learned that making a living is not the same thing as making a life.
Age 58

I've learned that if you want to do something positive for your children, work to improve your marriage.
Age 61

I've learned that life sometimes gives you a second chance.
Age 62

I've learned that you shouldn't go through life with a catchers mitt on both hands. You need to be able to throw something back.
Age 64

I've learned that if you pursue happiness, it will elude you. But if you focus on your family, the needs of others, your work, meeting new people, and doing the very best you can, happiness will find you.
Age 65

I've learned that whenever I decide something with kindness, I usually make the right decision.
Age 66

I've learned that everyone can use a prayer.
Age 72

I've learned that even when I have pains, I don't have to be one.
Age 82

I've learned that every day you should reach out and touch someone. People love that human touch-holding hands, a warm hug, or just a friendly pat on the back.
Age 90

I've learned that I still have a lot to learn.
Age 92

Self Reflection:

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Thank you once again for joining us today, I hope that you have found some helpful self help tips and also found our free PLR article helpful to build your online properties!

Helene Malmsio
Editor

www.discoveryhub.net

Strategic Services
Reservoir,
Victoria 3073
Australia

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